Hawksmoor Investment Management Limited is authorised & regulated by the Financial Conduct Authority Incorporated in England & Wales Company Number 6307442
This Document describes Hawksmoor Investment Management’s (HIM’s) Responsibilities for, and approach to:
(1) Treating Customers Fairly
(2) Handling Complaints
(3) Best Execution Policy
(4) Protection of Client Monies and Assets
(5) Conflicts of Interest
(6) Financial Resource Requirements – Pillar 3 Disclosure
(7) Remuneration Policy
1. Treating Customers Fairly (“TCF”)
Treating our clients fairly is at the heart of our business. We always aim to put our clients’ interests above our own and this message is directed and endorsed by the HIM Board.
Our regulator, the Financial Conduct Authority (FCA), sets down principles for the businesses it regulates. HIM fully supports the FCA principle that firms ‘must pay due regard to the interests of their customers and treat them fairly’. We do this by making sure that:
- Our clients clearly understand the nature of the services we provide, including our terms, conditions and charges.
- Our clients understand the risks inherent in the markets and securities in which they invest through us.
- We communicate with our clients in an open, transparent and easily understandable manner.
- We have a clear understanding of our clients’ investment objectives, investment experience, attitude to risk, financial standing and resources so that we can ensure the portfolio/s we manage for our clients, and that any recommendation we may make to clients, is suitable for them.
- We do not make promises we cannot keep, for example, offering to provide services we are not able or equipped to deliver.
- The HIM Board lead by example, setting a ‘tone from the top’ that the fair treatment of clients is central to our corporate culture.
- The members of our staff are competent to do their jobs: we provide them with training and supervise them properly.
- We have a transparent, impartial and accessible complaint-handling process.
- We monitor and measure how well we treat our clients and, if things go wrong, we put them right.
2. Handling Complaints
We hope you won’t have cause to complain, but if you are unhappy with something we have, or haven’t, done then please tell us. By letting us know you are unhappy you give us the opportunity to put matters right for you and to improve our services for everyone.
You can contact us by letter:
The Compliance Officer
Hawksmoor Investment Management Ltd.
17 Dix’s Field
Telephone: 01392 410810 or Email: [email protected]
Or in person at our offices (please see our Contact Us page for directions).
Whichever way you choose to contact us please be assured that we will:
- provide you with a summary of our internal complaints process when we write to acknowledge your complaint or if you request one from us;
- contact you promptly to let you know that we are looking into your concerns and give you an indication of when you can expect to hear from us again;
keep you regularly updated and, if it looks like our investigation may take more than eight weeks from when you first contacted us, we will write to you with an update;
- look into your complaint thoroughly and, once our investigations are complete, we will send you a final written response setting out what we have found and what our decision is / what we propose to do; and,
- inform you of your right to refer the matter to the Financial Ombudsman Service.
Sometimes a concern may not be about one of our regulated activities. If that is the case, we will still treat your complaint seriously and investigate it promptly and tell you what the outcome is within a reasonable period of time.
3. Best Execution Policy
It is in the interests of our clients and of Hawksmoor Investment Management Ltd (HIM) that we obtain the best possible result when placing orders with other firms (for example, third party brokers) when executing client orders or transmitting orders on behalf of clients. The Financial Conduct Authority (FCA) requires HIM to take sufficient steps to obtain best
execution when carrying out transactions. This section sets out our policy for achieving “best execution” when acting for our clients. We will provide our clients with a copy of this policy, if they request one from us.
This policy does not apply to collective investments – providers of Unit Trusts and Open Ended Investment Companies (OEICs) value and price funds in accordance with the FCA requirements set out in its Collective Investment Schemes (COLL) handbook.
When placing orders on our clients’ behalf, or when dealing in the course of managing their portfolios, we take all necessary steps to obtain the best result for them on a consistent basis. What this means is that we will take into account the following factors:
- method and/or likelihood of execution and settlement
- size or nature of the trade
- any other relevant consideration.
For our ‘retail clients’, price and cost will normally be the most important considerations in obtaining the best possible result. HIM will assume this is the case unless the client tells us otherwise.
For our ‘professional clients’ HIM may focus on factors other than price or cost. These may vary from client to client and depend on the nature of the service we have agreed.
Executing Orders – Discretionary and Execution Only Services
Pershing Securities Ltd (Pershing) provides trade execution services to HIM as well as custody and settlement, since HIM is not authorised to hold clients’ assets nor is it a member firm of the London Stock Exchange (LSE).
The trades we initiate through Pershing are carried to the market in the name of Pershing to a selection of Retail Service Providers (RSPs). If the trade is within market size, our system shows the best price available at the time in the volumes we are wishing to trade in. The Investment Manager can then automatically confirm the trade at that price. Exceptionally, where sufficient volume or liquidity is not available in the market to enable an automatic quote, or the quote is unattractive (e.g. it is unacceptably outside the bid-offer spread), the Investment Manager will refer the trade direct to Pershing’s dealers. They will then investigate the market and contact us direct with the best possible available result, upon which the Investment Manager can confirm or cancel the instruction.
For sales and purchases that are for securities quoted outside the United Kingdom, or are complex, or are above normal market size, the custodian will use its discretion in placing the trade. The execution venue it they will use will depend on the exact nature of the trade, but will typically be executed through one of the following market makers.
|J.P.Morgan Cazenove||Singer Capital Markets|
These market makers have been selected according to the criteria outlined above.
The majority of the trades for private client portfolios are in open-ended funds, where issues of best execution do not arise.
Executing Orders – Vanbrugh, Distribution and Global Opportunities Funds
In the case of the Vanbrugh, Distribution and Global Opportunities Funds, HIM has been appointed by the Authorised Corporate Director (ACD), Maitland Institutional Services, to act as the investment manager.
Transactions in market securities are traded via ‘Approved Brokers’, who provide best execution and trade and transaction reporting. A list of our current ‘Approved Brokers’ is:
|Collins Stewart||Peel Hunt|
The majority of the trades for the Funds’ portfolios are in open-ended funds, where issues of best execution do not arise.
If a client has given instructions that price is not the most important factor in executing their instructions, HIM will make every effort to comply with the instructions but cannot guarantee this. This may be due to either the nature of the order, or the type of financial instrument the client wishes to trade in.
Depending on the nature of our agreement with the client, HIM will either:
- make all decisions as to where the orders are placed in relation to the execution venue; or,
- accept specific instructions from the client regarding the venue where the order is executed.
Where we use third parties, for example approved brokers, we will ensure that our Terms and Conditions with them provide that they will make all reasonable efforts to provide best execution when we instruct transactions through them.
Conflicts of interest
Please refer to section 5 for further information.
Monitoring and Reviewing our Best Execution Arrangements
HIM has in place systems and controls to ensure that we obtain the best possible results for our clients when executing orders. These are monitored periodically. Our execution policy and arrangements are reviewed whenever there is a significant change affecting our ability to continue to obtain the best possible results for our clients and at least on an annual basis.
All relevant employees are made aware of our policy and understand the importance of best execution.
4. Protection of Client Monies & Assets
Hawksmoor Investment Management Ltd. (HIM’s) bespoke private client discretionary portfolio management services are provided to our clients through ‘Model B Agreements’ under which HIM arranges for the custody and settlement of the holdings in a client’s portfolio to be provided by a specialist third party provider (“the Custodian”), which itself is authorised and regulated by the Financial Conduct Authority.
Under the Model B Agreement, the Custodian provides clearing and settlement, safe custody, nominee and associated services for those clients of ours who we may introduce to it. The Custodian may also provide additional services as we may agree with it from time to time.
The current terms and conditions of the Custodian and the principal terms of the Model B Agreement with it as applicable to our clients (“the Agreement”) are contained in HIM’s Client Account Guide. The Custodian may amend the terms and conditions of the Agreement from time to time by notice in writing to us.
By acceptance of the terms of the Agreement, our client agrees that:
a. HIM is authorised to enter into the Agreement on our client’s behalf as our client’s agent;
b. acceptance of the terms of the Agreement will constitute the formation of a contract between our client and ourselves and also between our client and the Custodian and that our client will be bound by the terms of the Agreement and the terms and conditions of the Custodian (summarised below) accordingly;
c. we are authorised to give instructions (as provided for in the terms of the Agreement) and provide information concerning our clients to the Custodian and the Custodian shall be entitled to rely on any such instructions or information without further enquiry;
d. the Custodian is authorised to hold cash and investments on our client’s behalf and is authorised to transfer cash or investments from our client’s account to meet our client’s settlement or other obligations to the Custodian.
Under the Agreement our client will remain a customer of ours but will also become a client of the Custodian for settlement and safe custody purposes only. HIM retains responsibility for compliance and regulatory requirements regarding our own operations, for the supervision and operation of our client’s account and generally for our relationship with our client. In particular, it remains responsible for approving the opening of accounts, money laundering compliance and the accepting and executing of orders in investments. The Custodian is not responsible to our client for those matters and, in particular, neither provides investment advice nor gives advice or offers any opinion regarding the suitability or appropriateness (as appropriate) of any transaction or order.
HIM may control, but is not permitted to hold, client monies or assets.
5. Conflicts of Interest
The FCA requires HIM to take all reasonable steps to identify any conflicts of interest between our firm/an employee/any associate of our firm, and any of our clients or conflicts of interest between one client and another. A conflict of interest is a situation where HIM or its employees or associates have competing interests which may prevent services being provided to clients in an independent or impartial manner.
HIM recognises that, in the course of its business, there are circumstances which may give rise to unavoidable conflicts of interest. This section summarises the primary circumstances where conflicts may arise and sets out the specific measures that HIM employs to manage, or remove, these actual or potential conflicts of interest.
Policies and Procedures
HIM has policies and procedures that it has embedded throughout our business to ensure that conflicts are identified, considered, mitigated and either managed or removed altogether.
HIM’s members of staff undergo regular training and are provided with guidance when a conflict situation arises. HIM’s management team is responsible for ensuring that the risks within their business areas are identified and managed appropriately.
Where the interests of one HIM team and its clients may conflict with another team and its clients, the management structure is separated.
HIM has a remuneration policy in place. Please see section 7 for further information.
HIM has best execution arrangements in place. Please see section 3 for further information.
Dealing as principal
HIM does not hold principal positions in securities, nor do we deal on our own account.
HIM pays for investment research through our own financial resources and not through the use of dealing commissions.
Outside business interests
All employees are required to disclose outside business interests and directorships when they join HIM and are reminded of their continuing obligation to disclose them on a regular basis.
Personal account dealing
HIM has a policy that controls personal account dealing undertaken by our employees, including on their partners’ and dependents’ accounts. HIM’s investment staff may themselves maintain investments in HIM’s managed fund of funds, The Vanbrugh, Distribution and Global Opportunities Funds, and in other securities included within our discretionary portfolios. Where this is the case, HIM discloses this via our marketing and promotional material.
Gifts and inducements
HIM has a policy and procedure in place for the giving and receiving of gifts and hospitality. Employees must not solicit nor accept any inducement which may conflict with the duty we owe to our clients, nor offer inducements which may conflict with the recipient’s duty to its own clients.
Employees may, from time to time, receive non-monetary benefits, or gifts, from clients, providers or other third parties. Any such benefits are typically of a modest nature and relate to provision of literature, participation in seminars training and hospitality.
All gifts and non monetary benefits, unless of a token kind, require prior approval and are recorded in our register.
Aggregation and allocation
To ensure that deals cannot be allocated in favour of one group of clients or staff, HIM operates an aggregation and allocation procedure covering both our discretionary portfolio services and our managed funds of funds.
For portfolios under our discretionary services we will always only purchase the institutional or ‘clean’ units or share classes of open-ended funds which do not pay commissions.
Where a client transfers into their portfolio older style units or share classes of an open-ended fund which pay a commission, we will seek to transfer them into an institutional or ‘clean’ unit or share class at the earliest practical opportunity.
In addition to our Discretionary Portfolio Management Service, HIM offers an alternative discretionary service – the Capstone Service – which contains ‘core’ holdings in one of our managed funds-of-funds, the Vanbrugh, Distribution and Global Opportunities Funds. The conflict in the use of our own managed funds in a discretionary service is mitigated by:
(a) the choice of service being entirely the client’s, who is provided with clear Guides and Schedules of Charges for both Services and
(b) the annual management fee for the Capstone Service not being applied to the element of the overall portfolio in the HIM-managed funds.
6. Financial Resource Requirements – Pillar 3 disclosure
Introduction and Regulatory Context
This document sets out Hawksmoor’s ‘Pillar 3 disclosure’ made in accordance with the UK’s Financial Conduct Authority (FCA) Prudential Sourcebook for Banks, Building Societies and Investment Firms (‘BIPRU’). BIPRU 11 sets out the required disclosures, the aim of which is to improve market discipline through additional transparency.
The European Capital Requirements Directive (CRD) created a revised regulatory capital framework based on the provisions of the Basel 2 Capital Accord. The new framework consists of three ‘pillars’:
- Pillar 1 sets out the minimum capital requirements that firms are required to meet;
- Pillar 2 requires firms to consider whether additional capital should be held against capital risks not covered by Pillar 1; and
- Pillar 3 requires firms to publish certain details of its risk management, and information on its risk exposures and capital resources.
Accordingly, Hawksmoor Investment Management Ltd (‘HIM’) has developed and published this document setting out material information for market participants to assess key information about HIM’s risk management objectives and controls, its remuneration policies and its capital position.
Background to the Firm
HIM provides fund and investment management services, mainly to private clients, including the clients of financial advisers. The Head Office is in Exeter, with offices also in London, Taunton, Dorchester and Bury St Edmunds. HIM’s principal business is the discretionary management of investments for private clients. It also provides Model Portfolio Services and manages its own funds of funds.
HIM is registered in England (company number 6307442) and is authorised and regulated by the Financial Conduct Authority (FCA). The Exeter office is at 17 Dix’s Field, Exeter, Devon EX1 1QA and the registered office is 2nd floor, Stratus House, Emperors Way, Exeter Business Park, Exeter EX1 3QS.
Frequency and Verification
HIM’s Pillar 3 disclosures are reviewed annually, as a minimum. The disclosures are published as soon as is practical following the Board’s approval of the firm’s Internal Capital Adequacy Assessment Process (ICAAP) and the publication of its Annual Reports and Accounts.
The information contained in this disclosure has not been audited by our external auditor and does not constitute any form of financial statement.
Disclosure and Materiality
The rules in BIPRU 11 provide that Pillar 3 disclosures are only required where the information would be considered material to a user relying on that information to make economic decisions.
Additionally, the rules provide that firms may omit information where the information is regarded as proprietary or confidential.
Risk Management Objectives and Framework
The Management Committee adopts a ‘3 lines of defence’ model. Heads of Department and their staff have primary responsibility for managing and mitigating the risks specific to their area. The risk management practices and processes in place at this level constitute the ‘1st line of defence’. The ‘2nd line of defence’ is held by HIM’s Executive Committee, supported by Compliance and by the various sub Committees. The Executive Committee is responsible for oversight and monitoring of the key risks facing the Firm. The ‘3rd line of defence’ is provided by the independent, risk based audits performed by the Firm’s externally appointed Auditors. The Hawksmoor Fund’s Firm’s Authorised Corporate Director (ACD) also performs a regular risk based audit of the Funds’ governance. These provide independent assurance on the effectiveness of the Firm’s risk management, control and governance processes.
The Executive Committee is responsible for determining the risk appetite for the Firm. The Firm has established a risk management framework to identify, measure, monitor, manage and mitigate risks. Risks are identified and assessed as part of the Firm’s ICAAP and Pillar 2 processes these include:
|Risk||Risk Management Approach|
|Liquidity risk||The FCA defines liquidity risk as the risk that a firm, although solvent, either does not have available sufficient financial resources to enable it to meet its obligations as they fall due, or can secure such resources only at excessive cost.
HIM retains all of its capital reserves in cash or near cash held at its bankers. The strength of the banks and liquidity issues are regularly reviewed by HIM’s Board
|Credit risk||The main credit risk for the firm relates to fees and the risk that clients do not pay for the services provided. This risk is mitigated by two primary factors: 1) The number of clients in respect of which amounts are due at any one time; 2) Non-payment risk is reduced by the type of client base, i.e. typically wealthy individuals; and 3) The firm’s revenues consist primarily of Annual Management Charges (AMCs) which are normally expressed as a percentage of client funds under management and are deducted directly from client portfolios.
The firm’s Financial Controller and its external auditors operate appropriate credit control and oversight procedures.
HIM has no long terms debtors; client monies are held by FCA/CSSF regulated custodial or depositary service providers all of which are responsible for deducting HIM’s fees and remitting to the firm on a regular basis.
|Market risk||The firm is indirectly subject to market risk as a significant element of income is dependent upon the value of client funds under management. This risk is mitigated by the asset allocation strategy adopted, which ensures that clients have highly diversified portfolios with limited exposure to any one-asset class. Accordingly, exposure to market risk is considered minimal.
HIM was established in 2007 and has already seen, and successfully weathered, some of the highest market volatility and the worst economic downturn and uncertainty seen since the 1920s.
|Interest rate risk||HIM’s investment style is very active and diversified, so fluctuations in interest rates are not likely to impact HIM’s business materially. HIM’s interest income on its cash resources is obviously affected by interest rates, but this forms a negligible element of the business’ revenues.|
|Business risk||The firm conducts a formal assessment of the business risk to which it is exposed on an annual basis, though given the size and nature of the firm no separate risk management function is considered necessary in respect of the firm’s own balance sheet. Matters arising from the review are considered and mitigating or remedial action is taken where appropriate.
The firm’s revenue is largely reliant on the performance of the existing funds under management. As such, the risk posed to the firm relates to investment underperformance resulting in a decline in revenue and ultimately the risk of loss of discretionary clients and redemptions from the funds managed by the firm. This risk is mitigated by the continued support of the firm by its UK parent, Hawksmoor Group Limited (HGL).
|Operational risk||Operational risk is defined as the potential risk of financial loss or impairment to reputation resulting from inadequate or failed internal processes and systems, from the actions of people or from external events. Major sources of operational risk include: outsourcing of operations, IT security, internal and external fraud, implementation of strategic change and regulatory non-compliance.
The firm conducts a formal assessment of the operational risk to which it is exposed on an annual basis. Whilst no separate risk management function is considered necessary in respect of the operational risks which the firm faces given its size and the nature of the risks faced, risk management remains a key function of the firm’s business in respect of the portfolios it manages. Matters arising from the review are considered and mitigating or remedial action is taken where appropriate.
All senior management bear responsibility for internal controls and the management of business risk as part of their accountability to the board.
Individuals are responsible for identifying the risks surrounding their work, implementing controls over those risks and reporting areas of concern to their line manager.
The Compliance team provides the Management Committee with a monthly summary report on all significant risk issues using a traffic light system – red (unacceptable), amber (watch list) and green (acceptable). A quarterly report is submitted to the Board.
HIM recognises its vulnerability to external operational risks as a high proportion of its operational functions (e.g. back office and IT systems) are provided by third party suppliers or contractors. HIM operates a due diligence process to ensure its suppliers and contractors do not present undue risk to the firm. Furthermore, a robust Business Continuity/Disaster Recovery plan is in place and regularly tested.
HIM is reliant on its ability to attract and retain key investment management personnel, and their potential loss represents a risk to the firm. Appropriate polices are in place to mitigate this, including thorough vetting procedures, an appropriate remuneration structure and flexible working practices to encourage staff to remain with the Company over the long term.
|Insurance risk||HIM employs a specialist broker to ensure that its Professional Indemnity cover is provided by a reputable and secure provider.|
|Concentration risk||HIM’s investment management team employ a broad range of trading counterparties. Custodial services for client portfolios and the managed Fund of Funds are inevitably concentrated, but are with large and secure organisations.|
|Residual risk||This involves exposure to loss remaining after other known risks have been countered, factored in, or eliminated. HIM Directors are confident that all critical risks have been reduced to an acceptable level and that the residual risks are necessary for the present HIM growth business model.|
|Securitisation risk||Securitisation is a means of raising finance secured on the back of identifiable cash flows derived from a particular set of assets. HIM has no involvement in the origination or trading of these types of securities or activities and, given its range of regulated activities, is never likely to have any involvement in them.|
|Pension obligation risk||HIM does not have any defined benefit schemes on behalf of past or existing employees.|
|Other risks||Other risks, such as strategic, reputational, regulatory and human resources risks are addressed through the firm’s governance framework (see below).|
HIM’s governance arrangements are headed by the Company’s Board of Directors (‘the Board’). The Board, as part of its regulatory duty to apportion key responsibilities, has resolved to delegate general oversight of the firm’s business to the Management Committee of the Board (the ‘Management Committee’).
The Executive Committee meets monthly, and on an ad hoc basis if circumstances so require, and is responsible for the day to day running and oversight of the firm on behalf of the Board. The Executive Committee reviews, amongst other things, the level of funding capital and risk limits, the firm’s financial information (such as monthly accounts, regulatory returns, and audited year end accounts), marketing activity, HR matters, the information technology (“IT”) environment, the ICAAP, internal and external audit reports and related recommendations, ACD and compliance reports and status reports from team heads.
A representative of the Management Committee sits on each of the Firm’s sub committees which report into the Management Committee, normally as the Chairman of that specific committee. This provides assurance to the Executive Committee that relevant items are being identified and reviewed and that items which are material in light of the Executive Committee’s risk appetite are reported to the Executive Committee. In addition, and where relevant, the Committees provide appropriate written reports detailing any issues for escalation to the Executive Committee. Individual Committee members also provide positive assurance at the meetings that there are no other material items to report or escalate from their respective teams or from their reporting lines. Sub committees include; the Asset Allocation Committee, the Fund Management Review Committee and the Portfolio Review Committee (PRC).
Internal Capital Adequacy Assessment Process (“ICAAP”)
HIM’s ICAAP includes an assessment of the design and performance of the internal controls in place to mitigate risks, the probability of the risk occurring, the potential financial and reputational impact, and the adequacy of HIM’s capital base.
The Executive Committee, the Board and the HGL Board formally review and approve a finalised ICAAP document on at least an annual basis (or more frequently if there are material changes to HIM’s business model and risk exposures). The Executive Committee, as part of its review of the ICAAP, sets HIM’s risk appetite, validates that the key material risks have been considered and assessed, and validates the stress testing scenarios.
The Pillar 2 capital requirements are determined through a range of methods including scenario analysis of extreme events and stress testing within the ICAAP.
As at 31st December 2017, HIM maintained capital resources as follows:
|Tier 1 capital*||1,007|
|Tier 2 capital||0|
|Tier 3 capital||90|
|Deductions from Tiers 1 and 2 intangible assets||236|
|Total capital resources||861|
*No innovative tier one capital is held
The capital resources detailed above are considered adequate to continue to finance the firm over the next year. No additional capital injections are considered necessary and the firm expects to continue to be profitable.
As a BIPRU firm, and in accordance with GENPRU 2.1.45R, HIM is required to calculate its variable regulatory capital requirements as the higher of: (i) the sum of the market and credit risk requirement, and (ii) the Fixed Overhead Requirement (“FOR”).
HIM has calculated its FOR in accordance with the rules and guidance set out in GENPRU 2.1.53R to GENPRU 2.1.59G, which amounts to £771,000 as at 31 December 2017. The credit and market risk capital requirements of HIM amount to less than the FOR. Therefore, the overall Pillar 1 capital requirement is the FOR of £771,000.
Table 2: Fixed Overhead Requirement as at 31st December 2017:
|Fixed Overhead £’000s||Risk Weight||FOR £’000s|
|Non variable annual expenses||3,084||25%||771|
HIM calculates it’s FOR after first deducting variable costs from its annual expenditure. Variable costs deducted when calculating HIM’s current FOR include discretionary bonuses paid to staff, non recurring staff related, legal and tax advisory costs, discretionary business development costs, exchange rate losses, etc.
HIM is a member of a group (HGL). However it has been determined that no consolidation is required for accounting purposes under IFRS. The accounts of the group and of the subsidiary companies are prepared on the going concern basis.
7. Remuneration Policy
HIM’s long term success depends on its ability to attract, and retain, top talent.
HIM’s Pillar 3 disclosure on remuneration (as set down in BIPRU 11.5.18R – 21G) is based on data as at 31 December 2017.
Employees who conduct services for Hawksmoor Group Ltd (HGL) and Hawksmoor Investment Management Ltd (HIM) are captured by this statement.
Remuneration Committee and Risk Function
Due to the size, complexity and nature of HIM’s current business model, the governing body does not consider it appropriate to have a separate risk function at this time. The governing body will keep this decision under review in the event of material change to the Company or its business model.
Risk matters are delegated to HIM’s Executive Committee on a day to day basis with appropriate oversight and challenge by the governing body. Please see section 6 (under Risk Management Objectives and Framework) for further information in this regard.
HIM’s Remuneration Committee comprises three non-executive directors of HIM plus the CEO. It meets annually or more often if necessary.
No individual is included in decisions regarding his or her remuneration.
The governing body concludes that the Companies fall within proportionality tier 3 (previously tier 4).
The Remuneration Committee operates the highest standards of corporate governance, including a regular review of its remuneration policy. It considers a range of data in ensuring that the policy set remains aligned and supportive of the Company’s longer terms strategic objectives. For example, it considers financial performance, compliance reports, regulatory developments, employment matters and market conditions.
HIM’s approach seeks to ensure that:
- commercial interests are balanced appropriately against the need to attract, incentivise, retain and develop top talent;
- high performance is rewarded in the context of appropriate risk management;
- all employees are rewarded fairly for their contribution to the continuing success of the Company; and,
- pay decisions are considered across the board and take into account the different nature of the roles and the level of seniority of staff.
The following groups of employees have been identified as Code staff:
1. All Significant Influence Function holders (CF1-12).
2. Non-Executive Directors of the Company and its holding Company.
3. All Investment Management staff holding approved persons functions (CF30).
The Committee also reviews, and will continue to monitor, other employees to consider whether they satisfy the test of “any employee receiving total remuneration that takes them into the same remuneration bracket as senior management and risk takers, whose professional activities have a material impact on the firm’s risk profile”.
Non Executive Directors receive a fixed annual fee.
As at 31 December 2016, 25 members of staff were identified as Code staff all were employed by HIM.
Remuneration Structure and Link between Pay and Performance
The Company’s policy is to cultivate a partnership-type ethos among the senior members of staff, recognising that individuals have a responsibility for driving the future success of the Company and creating shareholder value. It aims to ensure that all key members of staff have decent basic salaries, the opportunity to earn attractive levels of bonus by way of cash and/or options and a real say and influence in the management of the company, both strategic and day-to-day. All full-time members of staff receive an allocation of Enterprise Management Incentive (EMI) share options, with key staff receiving proportionately larger allocations.
The HIM discretionary bonus scheme is mainly based on the Company’s performance, though a further discretionary element of it is based on individual performance or contribution in the course of the preceding year.
The scheme aims to give all members of staff some degree of predictability of participation in HIM’s profits. At the beginning of the year, each member of staff is allocated a certain number of “Partnership Points” giving the owner the expectation of participation in any annual bonus pool decided upon by the Board. Although any award of bonus, either generally or individually, must always ultimately remain discretionary, the member of staff might therefore reasonably expect his or her bonus to be equal to the total bonus pool, times the number of Partnership Points held, divided by the total number of Partnership Points ‘in issue’. The number of Partnership Points awarded to a member of staff will not necessarily be fixed from year to year and may fluctuate (in either direction), for example, because of level of contribution or achievement, specific new responsibilities, new relevant qualifications.
Adjustments to the level of points held may also be made, for example, due to adverse non financial performance indicators such as complaints, breaches and inappropriate values and behaviours. This is not an exhaustive list.
Also, a certain number of extra Partnership Points (about 19% of the total) are always reserved in any one year and are awarded, in addition to the ‘basic’ awards outlined above, to recognise particular effort, performance, achievement or other contribution to the Company’s success.
Bonuses may be taken either in cash or in options over the ‘B’ shares of HGL.
The Non Executive Directors do not participate in the annual incentive scheme.